1. FULL CORE OFFER When did you last review provision in your schools to ensure that they are still delivering Full Core Offer?
(b) How did you do this? (c) Have you provided this information to the central team? The ESC and assistant coordinator are currently booking appointments with all HTs to carry out electronic audits and it is expected these will all be completed by September. Staff, student and parent meetings are held on a rotational basis and these consultations are used to provide additional information to update data on provision. The partnership team also use the TDA target/pies tool. All of the information collected is fedback to schools (updated information packs) and can then be used for development of school improvement plans and SEFs. The LA is very confident that the information they receive is robust. (d) What is being done to ensure the sustainability of existing extended services? As in previous years the partnership have been very proactive, raising awareness around the need to ensure sustainable activities and developing innovative ways to deliver the current ‘services’ and support available to all families. Examples of good practice include: -
the ongoing development and training of the Ambassadors (volunteers) -
strengthening of links with social enterprises -
resource bank of shared resources – including the fantastic partnership minibus! -
sharing of good practice/ideas with other catholic coordinators in the NE to form a network -
parent champions in localities – used to support delivery of activities -
HTS willing to pay for external providers and discussions ongoing re small charge for activities
The La are confident that the strength in this partnership approach to sustainability will ensure continuation of services – much of this is because of the commitment of the team in the partnership, the HTs and the wider community! OPTIONAL QUESTION (e) What are you doing to challenge your school(s) not delivering Full Core Offer? A targeted approach will be used once audits completed and any gaps identified Need to recognise that there may be some issues emerge in Blyth linked to the reorganisation and opening of the Academy FUTURE ACTIONS / RECOMMENDATIONS: ESC requested that feedback to HTS to be sent to her to allow her to distribute directly to HTS Share detailed information of Food for Life partnership with CL – a this sounds an exciting project, and Benet Bishop is becoming a flagship school Discussions re Partnership Plan Plan to be sent electronically for full feedback
2. IMPACT (a) How have you followed up on the partnership training on the impact tool? The completion of this is In progress- initial plan having been written as a benchmark. The partnership have almost completed two FLIF programmes (North and South of the region) where they have been delivering wider family learning, one based on numeracy. Funding from these came from Family Learning. (b) What evidence have you gathered to show impact? (Please have a selection available at the visit) ESC was able to produce two portfolios of evidence, one for each programme. These contained evaluation forms completed after each event, registers, photos and photo story, evaluation tree, film footage showing statements from parents/carers. All of the evidence can be use to illustrate the impact events has had – both qualitative and quantitative. (c) How do you plan to gather information to show impact across the whole partnership of extended services A wide range of activities is ongoing. These include 2 members of staff from the HS have completing Family Learning Signature training, community inquiry on rotational sessions by students, parent forums., evaluation forms, attendance records, achievement records. There are also parents taking on the lead as communicator in their area- parent to parent’s information gathering and another example of good practice and leading to sustainable delivery. Records are kept of the skills learnt by participants and progression routes taken, once initial training has been delivered. NCC’s Family Learning will be contacting participants in recent programme of Wider Family Learning at intervals over next 3 years and this will give longitudinal evidence of impact. The partnership team have a sound understanding of the need to collect evidence, that can be used to show impact to prospective funding partners and have experience in this
FUTURE ACTIONS / RECOMMENDATIONS:
The partnership is registered to complete the LPPA. This award provides a challenging framework to enable schools to strengthen their partnership with parents and carers. It is a developmental process, which through the involvement of parents, aims to enhance children’s life chances at all stages from nursery to secondary. LPPA supports the delivery to the Every Child Matters and Extended Schools agendas. The Award is a key tool for school self-evaluation, complements the standards required by OFSTED Chartermark, Investor in People and other national awards and provides ongoing evidence relevant to the school’s Self Evaluation Form (SEF). The La central team would like to be kept informed of the progress towards LPPA accreditation. 3. CONSULTATION Take SIPF and TDA consultation docs Statement: ‘The success and sustainable provision of extended services depends critically on consultation (indeed, this is a legal requirement for governing bodies) and on matching services to local needs and demands’ Extended Schools Building on Experience, DCSF 2007 (a) Please provide evidence to demonstrate evidence of any relevant consultation that has taken place in schools in your partnership, linked to extended services core offer The EXS partnership staff meet with parents in each school to gather information and all information is recorded - this has done on a regular structured basis and evidence collection is formal. Informal consultation has taken place through conversations held with participants during FLIF activities- see DVD which has recorded some parental thoughts. A Community Inquiry has taken place with peers to peers. This is now in the 2nd stage and will proceed in July-October 09. Evaluation sheets at the end of each activity. As 2 members of staff are ‘Agents’ with Family Learning Signature they will start looking at relevant consultation with very targeted families across the partnership which is the main focus of our new 2009-11 plan. The LA has subsidised this contract and will work with partnerships to track progress. (b) How will you use this evidence to inform the development of your extended services development plan 2009 -11? This information has to be analysed and prioritised, this will include discussions during the audit process with HTs and link governors. Following this evidence gathering priorities for the 2009 – 2011 plan will be formulated. (c) Please provide evidence of how this has impacted on the delivery of services to hard to reach groups. Relationships have been built up with parents/families and this is now filtering through to hard to reach families. Evidence of this is how some families are now joining in who have never done so previously. The Family Learning Signature will enable the partnership to put into place intervention/prevention actions targeted precisely to needs. (d) HTs/other staff from you partnership (information will be provided from our registers) attended a training session on the SIPF have you been informed/involved in the use of any of the materials they learned about? Team are aware of one HT who has attended and one is due to attend a session. After attending the cluster managers training the coordinator and asst coordinator have access to and have used some of the tools. The team have planned to meet with the ESCo’s from Hexham partnership to look at the tool and the best way to use it in July 2009. FUTURE ACTIONS / RECOMMENDATIONS: -offer of support from central team if required/ provide list of HTs who have attended the SIPF training. -provide information from mystery shopper. - LA team member has seen DVD and has suggested this is submitted to DCSF/TDA as good practice
4. GOVERNANCE, MANAGEMENT AND ACCOUNTABILITY All partnerships should now have established structures for management and governance of extended services. Please provide, for discussion at the progress visit meeting the following:
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an illustration of your partnership management structures (see attached model as an example), including information about meeting schedules
This is in place with a voluntary constitution and representative governor from each school. 4 link governors can attend steering group meetings and the ESCo and Strategic Lead either attend Heads of Partnership or send in Updates. Heads of Partnership meeting is every term and Extended Services is ALWAYS on the agenda. The Governance Group meets every 3 months and we have just had the AGM. The Steering Group meets every 6 weeks. Minutes from the Governance and Steering Group are shared as is the Heads of Partnership Update.
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a list of the members of each of the groups within your structures and where appropriate job titles (n.b. we do not need to know governors substantive job roles!)
STEERING GROUP Aran Mole, School Sports Co-ordinator. Angela Cunningham, Senior Education Wealth Officer. Anne Hardy, Chair of NCESP Governance Group and St Benet Biscop Governors Committee. Bernadette Gibson, Parent Governor. Caron Torbohm, School Nurse. Diane Williamson, Childcare Co-ordinator. Kay Yeo, Primary Care Trust. Lyn Horton, Extended Services Co-ordinator. Mary Evans, Children’s Centre Strategic Manager. Natalie Douglas, Assistant Extended Services Co-ordinator. Pauline Johnstone, Head of St Andrew’s First School, Blyth. Richard Crulley, Senior Youth Ambassador and sixth form student at St Benet Biscop. Richard Kielty, Behaviour and Improvement (SEAL) Samantha Leslie, Head of St Aidan’s First School, Ashington. Wendy Parker, Strategic Lead of Extended Services and Assistant Head of St Benet Biscop High, Bedlington Flexible Membership per meeting. Up to 2 members from the youth volunteer’s forum. Up to 4 governors from the Extended Services Governance Group. Up to 2 parents from the parent forums. GOVERNANCE GROUP Nicola Langan, St Roberts. Allyson Naylor, St Wilfred’s. Anne Hardy (Chairperson), St Benet Bishop Barbara Roper (Secretary), Ss Peter and Paul’s. Bernie Gibson, Ss Peter and Paul’s. Bobby Brown, St Cuthbert’s. Chris McElhone, Thomas Percy. Debbie Rayne, St Andrews. John O’Neill, St Benedicts. Father Des McGivern, St John’s. Leigh Dodds, St Aidans. Tony Hart, St Bedes. Wendy Parker (Treasurer) Lyn Horton, Extended Services Co-ordinator. Natalie Douglas, Assistant Extended Services Co-ordinator.
FOR DISCUSSION Describe how the structures in place allow a wide range of members of the school partnership community to get involved in discussions and decision making around the development of extended services in the partnership.
Governance and Steering Group interchange of ideas/minutes etc. We also operate a rotational staff meeting visit to talk about the plans for the Steering Group and discuss their ideas. Last year we asked how budgetary information was shared with all HTs. Can you confirm this happens and how? Is budget information also shared with other partners in your management structure? If so how?
Full budget at AGM- governors were given copies and copies given to the Steering Group. On September agenda for partnership heads meeting. FUTURE ACTIONS / RECOMMENDATIONS: -
If not already happening link team member to be invited to attend ESPC meetings OR at least receive minutes of meetings
CL to be provided with dates of future meetings and will aim to attend
The LA is very confident that appropriate and thorough procedures and structures are in place within this partnership. This has resulted in a strong structure, which appears to be self sustaining. | 
